Why adopting a print MIS solution is vital to your production visibility and your business right now

As a leading print MIS solution provider, we regularly encounter the struggle some printers face when deciding whether or not to adopt an automated approach to their business operations.

We are familiar with concerns about cost, support, onboarding, maintenance, and more. However, that same vantage also brings us face-to-face with the real changes occurring in the printing industry.

Digital Printing Has Forever Changed the Industry 

At the risk of oversimplifying, digital printing has changed everything; therefore, it’s driving down costs, enabling personalisation at scale, and reducing lead times.

Most importantly, it’s changing the expectations of print customers. They’re growing accustomed to clean-design, on-demand, and a one-stop-shop experience – expecting their suppliers to be customer-focused, technically savvy, and price-competitive.

Which reinforces the need for smart, streamlined end-to-end workflows. That’s where digital software solutions like Ricoh MIS come in.

The Costs of Not Adopting a Print MIS Solution

Competing in the future will be impossible without adopting a print MIS solution.  Here’s why:

Removes inefficient manual processes

Traditional, largely manual ways of operating a printing business are too inefficient and expensive. Sticky notes, whiteboards, and Excel spreadsheets are time-consuming, error-prone, and opaque. Therefore, using them makes it impossible to understand costs, job status, and the overall business.  Solutions like Ricoh MIS automate labor-intensive tasks and reduce manual touchpoints. They enable print operators to run far more efficiently. Allowing jobs to be automatically directed to the right people and devices on the print floor at the right time. Therefore, enhancing workflows and requiring fewer resources. That results in better quality, shorter delivery times, and increased customer satisfaction. Overall, profitability can be sustained or even increased in a world where projects are smaller, and profit per project is decreasing.

Improves digital integration

Printing businesses already integrate with multiple vendors, customers, applications, and equipment – therefore, this integration is going to accelerate even more in the future with increasing customer demands for personalisation and security plus new printing technologies like inkjet. Consider also the ongoing advancements in IT, including AI and Cloud MPS. You can quickly see that that acceleration is underway. Ricoh MIS solutions represent the central core of these current and future integration efforts (and the digital expertise to implement them). MIS is the central nervous system. Therefore, connecting all the separate functions of the business. Including estimating, production, customer management, business development, and shipping

Provides real-time business intelligence

There won’t be any ‘easy’ competition in the future. To thrive, competitors will be larger, more sophisticated, and very good at what they do. Therefore, real-time, in-depth, and accurate business intelligence will be a critical component of their success. This is one of the greatest benefits of Ricoh MIS. Providing operators with a transparent view of operations across multiple locations and multiple lines of business. This enables the business’s management team to manage all aspects of the operations accurately. From stock levels, production slots, work schedules, staffing. Even to defining clear customers, estimates, and SLA’s. All because the data they have from their MIS system is up-to-the-minute, accurate, and reliable.

Now is the Time to Adopt a Print MIS Solution

Although the adoption of print MIS may not seem as natural as purchasing a new press, now is a critical time to consider it. That’s because the trend to digital has fundamentally changed the printing business.

Many weak competitors have already been eliminated. In the same way, customer expectations have changed. Therefore, IT and other technologies have risen in importance for printers, vendors, and customers.

Adopting a print MIS solution now does two things. Firstly, it provides a critical tool for running a business competitively. Secondly, – and equally importantly – it kick-starts a competency in printing information technology that will be absolutely necessary for the future.

“ There are tremendous advantages to a browser-based solution. The visibility we get from real-time access to our information from both within – as well as outside – the plant is game-changing.” – Ron Underwood,

Supply Chain Team Lead, Our Daily Bread Ministry

If you have questions, we can provide the answers

If you would like to speak with a specialist, please feel free to get in touch.


Jason Naylor

Senior Software Sales Specialist at Ricoh UK